Far too often, contract closeout simply means shoving loose contract files into an empty file cabinet and locking the door.  Contracting offices are typically understaffed, and the tedious tasking required to adequately perform closeout is thought a low priority in an environment of scarce resources.  Additionally, poor legacy contract management procedures and antiquated systems can leave contract files flawed and incomplete, requiring additional resources to conduct forensic file and invoice reconstruction.  Given that most contracting professionals inherit these programs long after their lifecycle, it is an understandably neglected task.
   
CEXEC can provide support to quickly closeout and reconcile even the most complex and neglected federal contracts. We have performed contract closeout reconciliation activities on hundreds of contract vehicles, ranging from low cost purchase orders to multi-million dollar 10-year contracts.  We help the government obtain proof of receipt and acceptance of all equipment or services ordered, and correlate all invoices with Government payments over the life of the contact.  We create a customized access database to reconcile contract prices with the actual invoices and help determine any shortfalls or overages.  If we have helped manage the contract, we maintain the correspondence and invoice files, and can easily resolve cases in which outstanding deliverables are identified or invoice questions need to be researched.
 
With CEXEC support, closeout activities become an efficient and straightforward aspect of the program lifecycle.  Our professionals compile and produce any supporting data necessary for the contract to be signed off, and sent to archive.  This support gives the program team every assurance that funding and technical issues have been resolved, and will not linger undiscovered until the next audit.  If you have file cabinets you are afraid to open, CEXEC closeout specialists can help.  Contact CEXEC today to hear how.