Effective contract management is built around efficient processes.  It requires contracting professionals to exercise discipline and consistency in the maintenance of what can become overwhelming program documentation.  Often this becomes cumbersome, inefficient and repetitive, and ends up a neglected aspect of the program.  Poorly maintained and incomplete contract files can lead to inefficiencies, increase program risk, and become a hindrance to management.

CEXEC designs and implements contract-specific automated tools to streamline the contract management process. Our personnel develop databases that enable the project management team to track funding availability as equipment and services orders are placed. Typically, these databases track contract actions which may include scheduling, funding actions, delivery information, Contract Line Items ordered, invoices received and payments approved.  Data can be easily exported in various formats to customers and is available on shared drives.  We also maintain the living contract in both hard copy and electronic format and ensure it is readily available for review.

Our databases are invaluable tools for managing complex contracts.  They provide an automated means of crosschecking the accuracy of purchase orders, and are an effective tool for incorporating contract modifications.  Standard reports are developed as needed for frequently requested information.  And, since the databases are comprehensive and current records of contract actions, ad hoc requests for data can be easily accommodated. Contact CEXEC to ask about our contract management tools today.